YPTC Special Meeting

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May 6, 2012

Present: Greg Campbell, Scott Phillips, Dave Carley, Tricia Fox, Dana Foster, Anne Driscoll, Peter Driscoll, Rob Pease, Julie Barrett, Peter Barrett, Tom Barton, Sally Sulloway. By Proxy: Dempsey/2, Harding/1, Dignan/1,Lawlor/1,Tarlton/1.

Greg Campbell called the meeting to order. Scott Phillips was asked to run the meeting.

The Board of Directors of York Paddle Tennis Club, Inc. requested a Special Meeting of Shareholders to be held on Sunday, May 6 at 5:00PM at the Clubhouse on Mill Lane for the purpose of approving the acquisition of the land and the court expansion plan.

The entire membership had been invited to attend. Equity members were to vote. It was determined that a quorum was present with six proxies held.

Because the meeting was called one day shy of the required ‘ten-day advance notice’, Scott asked if there any objections to holding this meeting. There were none.

Two members’ conversion to equity membership were approved and accepted.

The background and progress regarding the plan to expand was presented by Scott. Questions and discussion ensued.

A motion was made by Peter Driscoll to “approve the land acquisition and court expansion plan as proposed in the YPTC Loan Proposal of April, 2012, provided that YPTC has sufficient cash on hand to implement the plan”. Following further discussion, the motion was repeated, seconded and the votes tallied. The motion passed unanimously.

Expressions of gratitude were extended for all the research and hard work that have been put into these efforts. Specific thanks go to Scott and Greg for their leadership in planning and to the Building Committee Peter Tarlton, Don Booth and Scott Phillips. Also to those individuals who have supported this expansion in other ways, providing confidence, energy and contributions for the future of York Paddle Tennis Club. (Caleb would be pleased).

Dana Foster motioned to adjourn, Peter Driscoll seconded.

YPTC Future

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Dear YPTC Members,
While our attentions may have recently turned to tennis, golf or sailing, our enthusiasm for paddle tennis at YPTC hasn’t dimmed at all.
A group of dedicated people led by and fully supported by the Board of Directors, has put many hours of due-diligence and long-range planning into preparing to purchase the land at Mill Lane, build a second court, and retire the current debt.
   There will be a meeting on Sunday, May 6th at 5:00 p.m. at the clubhouse.  All are welcome.  Equity members are asked to attend.  At the meeting, the equity members will vote on the acceptance of the Plan and the Loan Proposal.
An essential part of the plan is to increase the general membership as well as the number of equity shareholders.  Please contact any Board Member (contact info below, in the clubhouse and on the website) if you are interested in increasing your involvement in the future of YPTC.  Want to serve on the Board?  Initiate and organize drop-ins?  Work on the facilities?  Host pot-luck evenings?  Manage a Facebook page?
Next year, we’ll have more frequent organized play, more drop-ins, more clinics, more socializing and more fun. More people equal more action.
Please help us make this growing sport an ever-larger part of the health and well-being of our wonderful multi-town community.

Sunday, May 6th Meeting at the Clubhouse at 5:00PM

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All members are invited to attend a meeting at the Clubhouse at 5:00pm on Sunday, May 6th.  Equity members are asked to please attend.  If that is not possible, please review the attached and submit a proxy to vote to approve this well-thought-out, due-diligence-done effort to purchase the land, build a second court and retire current debt.

The Land Acquisition, Court Expansion and Redemption Plan has been reviewed and accepted by the Board of Directors.  The many hours of work following that resulted in a Loan Proposal that was unanimously approved by the Board on April 27th.  We are ready to recommend shareholder approval.

YPTC Important News

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Dear YPTC member,
It is with great pleasure that the Board of Directors of the York Paddle Tennis Club asks you to consider, and to tentatively commit to purchasing equity share in our club. Your commitment is non binding and is being used for planning process at this time. If the LACER Plan (Land Acquisition, Court Expansion and (Share) Redemption)  is approved, funds will be needed by June 1.

We will use this capital to (1) pay off our existing club house construction debt to members Patty and Bobby Dempsey; (2) to make cash payments towards our expansion plan to buy the land,second court, and improve parking area.

Additionally, we are also applying for a grant by The American Paddle Tennis Assoc. (APTA). APTA awards grants to clubs which bring paddle to new areas and encourage new people to play.

At this time, there are 23 member shares. We will cap that number at 45. Both shareholders and members are welcome to buy shares at $2,500 each. Member conversion rate would be $2,500 less initiation fees paid to date.The advantages of equity membership are the reduction of annual dues to $200, voting rights, priority weekly court times, and exemption for next generation initiation fee. Additionally, and more importantly, converting to equity member status improves the YPTC’s ability to bring more paddle to the people in the area.
Buying shares will have a great impact in the future of the YPTC. We feel that this is a great time to convert to equity status and take advantage of the conversion incentive, reduce your annual dues, and achieve the rights of ownership. This is the most favorable time for both member and YPTC.
Equity membership is not the only way to contribute. We are asking all members to continue to promote YPTC so our membership will expand to 70-80 allowing us to pay down debt more quickly.  If you have any questions or comments, please contact me by emailing gregorycampbell33@gmail.com or phoning 978-239-5393. Thank you for your consideration.
Sincerely
Greg Campbell, president, YPTC

Thursday 5-6pm meeting on second court/land

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Dear Members, we have received a lot of positive feedback,and many well founded questions on our proposal. We would like to create opportunities for round table and Q&A sessions starting this week. The objective is to communicate the plan in more detail,and encourage more discussion on creating better ideas on how to achieve our plan.

The first meeting will be this Thursday night from 5-6pm at the club. Everyone is welcome. Additionally,we would like to have another meeting on Saturday March 10th.

Finally, we are encouraging existing members to convert to equity membership. With that, we clearly understand the need to communicate the benefits and the value of the investment. Please come Thursday night to learn more or ask a Board member for specific information.
Also, we are very open to further ideas or concerns.

Thank you, Greg

LACER Plan Information

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Dear Members,

This is an update on the present status of the potential of land purchase, expansion of a second court with the associated improvements and existing shareholder redemption. The Board has adopted the attached plan (download pdf here)  for your review and comments.  There will be hard copies in the clubhouse.

This is a major step forward in the club’s history so we want to make sure that the membership feels comfortable and supportive of the changes. The schedule on this decision will be to put the proposal out for general review to attract new equity members and to source interested equity members willing to lend 10,000 dollars each at a favorable interest rate.  If the plan gains enough traction, a formal vote will be put before all shareholders around the middle of March.

Please review the plan and consider how you can help. Your feedback is important.

Please do not hesitate to contact a board member with your questions, concerns and/or comments.

Thank you,

Gregory Campbell, Scott Phillips, Bob Dempsey, Peter Driscoll, Sally Sulloway

P.S. from Greg Campbell

Dear Members, additionally I would like to add that the efforts of Scott Phillips in this process have been second to none. Scott produced the below plan with the intent to show transparency, history and future potential. Eagle award for Scott! Thank you very much. In respect to Equity Membership please consider converting now at this critical time in the club’s history. Equity membership is a very good deal and the benefits/ROI make sense! We will limit the shares at 45 and it appears that they will be gone in 2-3 years. Existing Equity Members are welcome to buy more shares as well. Whether we proceed on this project or not,it is important to note that the creative thinking and teamwork have been tops! From the beginning we have been trying to build a club based on the quality and character of it’s membership. With great pride YPTC is continuing it’s successful path started by Caleb Fox.

Thank you,
Greg Campbell
PS. Many thanks to Membership and the Board as well!

Women’s Drop-in on Monday, Feb 6, 2012, 6:00 pm

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I’ve reserved the court on Monday at 6:00 pm for women’s drop-in. The 7:30 slot is still open so if there are a lot of us, we can continue to play.

Food and drink to share always makes it nice for those who are waiting for their turn to play. If you know someone who is interested in checking out YPTC, please bring her.

Please let me know if you are coming.

Hope to see you then!

Sally

Saturday Jan 28 Come join us for paddle tennis

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Greetings folks.

Hope you can take advantage of the good weather forecast for this Saturday to come and play paddle tennis at the paddle tennis club on Mill Lane.

9-10 AM free beginners clinic with Bill or a chance to work on your lob or serve. Or we can all work on taking the ball off the screens. Please email me at bdignan@masiello.com if you are coming.

10:00- 12:00+ Open Paddle Play- this is open to all players. We will try to match you with players close to your skill level and to give you a terrific aerobic workout.

Hope to see you this Saturday.

Bill Dignan
Sally Sulloway
sfancy@earthlink.net

January Newsletter

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Wednesday January 18th at 6:30: All members invited to meet at the paddle hut to discuss construction of a second court. Reilley Paddle Court Company has provided specs and a proposal for a new court, a revised site plan has been developed and will be ready for input, and a tentative plan for budgeting will be presented by members Carley, Lewis, Campbell and Dignan. Please try to attend; your input and support will be greatly appreciated.

Ladies Drop In Afternoon was a huge success. Sally Sulloway organized a ladies drop-in last Wednesday, January 11. They played from 4:30 to 6:30 with 15 ladies attending. Watch for Sally’s emails for the next ladies’ event, coming up soon, or email Sally.

Welcome new members: Dick Balkite and Scott Rafferty

Men’s Night Paddle Thursday from 6-9 has been men’s night for the third year. Play has been fast and competitive. Peter Lewis and Dave Carley lead the charge and will be scheduling food for the event.

Saturday morning drop-in play from 10:00 to 12:00: Hope you can join in the fun. This is a particularly good time for newer members to get to meet other members. 9:00-10:00 is a clinic for new players. Have your friends contact Bill Dignan for a reservation.

Snow Removal The storm on Thursday brought four inches of wet snow. We shoveled the court because the snow was too heavy for the snow blower. Thanks you, Bob Bogard.  Normally the snow blowers are the best way to clear the court quickly. However, they do not work with heavy wet snow. The shovels and snow blower are in the shed. Use the four wide push shovels; they are much easier to use than standard snow shovels.

Court heaters –Thanks to Dave Carley the heaters have been repaired and  are ready to melt any ice on the court. The club will be working with a new supplier who will service all the heaters on a regular basis. The stove in the clubhouse has been fixed and should be trouble free as well. Remember, only change the temperature setting when you open the hut, then turn down the thermostat when you leave. Don Booth: Thank you for the gift of  the refrigerator. Please remember to take all food out with you when you leave and place any condiments back in the refrigerator.